Business Development Expert - Çankaya, Ankara

Position Title and Department · Business Development Expert · Project Management, Coordination and Implementation · Position Objective · Organise and coordinate · several · EU projects' activities ·  including · contracting and overseeing short-term experts and backstopping teams ...

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Position Title and Department

Business Development Expert

Project Management, Coordination and Implementation

Position Objective

Organise and coordinate
several
EU projects' activities
 including
contracting and overseeing short-term experts and backstopping teams
, and implementation of in-person, online and/or hybrid
events both in terms of content and logistics
such as launch, training session, workshop, roundtable discussion, conference, seminar, webinar, panel discussion, symposium, award ceremony, gala, info-day, networking event, trade show, exhibition, bootcamp, hackathon, forum, summit, convention, fair, festival, meetup, pitch event, open house, roadshow, cultural event, charity event, sports event, ensuring all logistical arrangements, including venue setup, travel, and catering, are managed efficiently.

The Expert
will work with project teams

,
act as a liaison between stakeholders

including
project partners, beneficiaries and contractors

while maintaining high standards in project coordination and logistics.

Duties and Responsibilities

• Monitor and apply to open and upcoming tenders
  in the event activities, ensuring timely preparation in line with procurement requirements. This includes conducting market research, identification and communication with potential partners as well as short-term experts,
  preparing necessary administrative, technical, and financial proposals
  in compliance with
  PRAG/KİK regulations
  ,
  coordinating internal resources, and managing client communication throughout the bidding process,
• Establish and sustain strong relationships with stakeholders;
  project partners, beneficiaries and contractors which are public institutions, NGOs, CSOs, and private sector entities and,
  represent the company in front of them.
  This involves
  effective ad smooth communication, coordination, and collaboration
  by addressing inquiries and operational challenges, providing regular updates, and ensuring timely delivery alignment with project objectives and expectations,
• Plan the implementation of awarded project activities/events
  through
  following administrative and financial workflows for EU-funded projects
  , ensuring full compliance with funder regulations and organisational policies under the titles of
  event content and concept,
  budget management, technical requirements, financial reporting, documentation control, and adherence to procurement guidelines.
  This includes drafting detailed specifications, cost estimations, and necessary documentation to support the procurement and implementation processes,
• Contracting, overseeing and managing of the senior and junior short-time experts and backstopping teams
  for EU and international donor funded technical assistance projects,
• Manage and implement in all aspects of activities/events
  including coordinating timelines with all stakeholders and
  mastering the technical and operational implementation
  and
  reporting
  of the activities/events, ensuring full compliance with funder regulations, visibility guidelines and organisational policies:
• monitor and manage the recruitment process of potential senior and junior short-time experts,
• draft related job description and expert job criteria with the close collaboration with the team leader of the project,
• ensure that the necessary preparations are made before making an expert approval request to the beneficiary and contracting authority,
• identify, mobilize, and coordinate all Non-Key Experts (NKEs) required for the implementation of project activities, while monitoring the progress of tasks and adherence to deadlines by team members
• oversee and coordinate the backstopping team, including the Office Manager/Finance Assistant, Project Assistant, and other support staff, to ensure efficient project operations,
• provide critical support to the Project Director and Project Manager in the supervision of the Technical Assistance Team (TAT), ensuring effective oversight and guidance,
• manage and maintain accurate records of timesheets and other essential documentation related to Key and Non-Key Experts, in collaboration with the Office Manager/Finance Assistant,
• assist Key and/or Non-key Experts in the execution of project activities, offering the necessary support
• develop/understand event content and implementation plan including to-do lists,
• organise events both in terms of content and logistics,
• manage external contracts and communication with suppliers and partners,
• identify activities to fit into the events programme, and draft and keep the programmes updated in collaboration with the project teams,
• conduct pre-event briefs and tests, post-event reports, including but not limited to attendee surveys, analytics, and lessons learned
• manage registrations and requests from participants
• manage budgets, rooming lists, signage/displays orders, transportation requests, speakers, etc.
• ensure that catering and technical equipment are provided, with quality standards, for in-person events,
• ensure preparation of the venue according to the visibility rules,
• cooperate with the staff involved in the organisation of the event, including the stakeholders,
• help, guide and monitor speakers/trainers/moderators etc. to organise interactive and dynamic sessions,
• provide onsite support, both independently and as a team,
• coordinate the collection, sorting and analysing of data for monitoring, evaluation and reporting purposes, including participant feedback, event outcomes, and project deliverables,
• ensure collection of the necessary proof data, documents and visuals such as signature lists, boarding, passes, photos etc.,
• prepare the monitoring, evaluation and reporting documentations and ensure submission to the client/beneficiary/contracting authority on time and, provide additional support when requested,
• offer feedback and suggestions to improve internal processes and ensure high standards in project implementation and reporting in the company.

General Qualifications

• At least
  bachelor's degree
  in a relevant field such as
  International Relations, Political Sciences, Public Administration, EU Studies,
  Event Management, Tourism and Hotel Management
  or a related discipline,
• At least
  3+ year of work experience
  in project management and implementation including
  event management and recruitment process of senior and junior short-time experts,
  preferably
  EU and international donor funded technical assistance projects.
• Advanced proficiency in English
  (C1 level) with excellent
  written and oral communication skills,
• Proficiency in Microsoft Office programmes
  and virtual meeting tools (e.g., Zoom, Teams),
• Deep knowledge of EU project procurement, implementation and visibility guidelines
  including implementations of these in event venue, materials, reports etc.,
• Deep knowledge with administrative and financial requirements specific to EU service tenders and grants
  including documentation and reporting standards, budget management, auditing, monitoring and evaluation procedures,
• Strong organisational and multitasking abilities
  with keen attention to detail
  ,
• Strong analytical and reporting skills
  , particularly in monitoring the progress of projects and delivering detailed evaluations
  aligned with EU standards
  ,
• Ability to
  manage time effectively
  , prioritise tasks, and work under pressure in fast-paced environments,
• Excellent interpersonal and communication skills
  , with a collaborative mindset,
• Demonstrated ability to
  work as part of a diverse and multicultural team
  ,
• Flexibility to travel
  occasionally for project-related activities.

Specific Qualifications

• Proficiency in
  Microsoft Excel
  is a
  strong asset
  ,
• Master degree is an asset,
• PCM certification is an asset,
• Knowledge of an additional EU language (e.g., French, German) is an asset,
• Understanding of key
  EU policy areas
  , including twin transformation, digitalisation, sustainability, and capacity-building initiatives, and their relevance to project implementation is a
  strong asset,
• Knowledge of
  UN and bilateral donor
  programming is a
  strong asset
  .

Monitoring and Evaluation

The duties of the Expert will be monitored and evaluated by the Department Manager and the Managing Partner of the company.

Place of posting

Ankara, Türkiye